HR Systems USA Staffing USAS Onboarding FAQs FAQs What name should New Hires use in Onboarding? Let us know if you can't find the information you need, have a suggestion for improving this page, or found an error. You have been tentatively selected and are now ready for Phase 1, Pre-employment, of the onboarding process. However, not providing the information may limit your ability to become a federal employee or enter on duty and receive payroll and other benefits in a timely fashion. We'll only use this to contact you if we have any questions. After youve created a login.gov account and completed your USAJOBS account [or profile], locate the first email your HR point of contact sent you (tentative offer). I acknowledge my responsibility to ensure the confidentiality, integrity, automation accept responsibility for the permissions assigned and all actions Read the instructions carefully to determine which forms (if assigned) are submitted electronically and which forms to bring to orientation. The USA Staffing Onboarding system is used by several NIH Human Resources user groups to: NIH HR Users may log into the system viaUSA Staffing Onboarding for HR users. They will provide all applicants and new hires with a welcoming start and encouraging, well communicated understanding of job requirements and the company mission. COVID19:Due to the COVID 19 pandemic and to keep NIH employees safe, there is no in-person orientation taking place now. For your initial login, use the link provided in your offer letter. which protect against disclosure that may compromise the national security, Once annually, every USA Staffing user must read and agree to the Rules of Such attempts or acts are subject to action that may result in criminal, civil, or administrative penalties. %PDF-1.5 % Information sent the Friday before your EOD date. Salary. Contact information can be found in your final offer letter. USA Staffing is an Official U.S. Government System for authorized use only. Beneficiary forms can only be accepted via hard copy. Deadline to enroll in a Flexible Spending Account . Introduce the new employee. Send comments regarding our estimate or any other aspect of this information collection to the Office of Personnel Management, 1900 E Street, NW, Washington, D.C, 20415, ATTN; USA Staffing Program. MEMORANDUM FOR HEADS OF EXECUTIVE DEPARTMENTS AND AGENCIES, SUBJECT: On-boarding processes for new employees during the COVID-19 emergency. The USA Staffing Onboarding for New Hires will ask you a series of questions and answer will be used to fill out forms. I acknowledge my responsibility in the USAJOBS Demographic profile. Information for managers to support staff including engagement, recognition, and performance. Influencing the decision to cancel recruitment actions %%EOF Skype, WebEx, Zoom). shall be in effect until a transfer of duties no longer requires access to this The onboarding process in US staffing helps ensure new employees can start strongly and be productive from their first day on the job. of my employment. The CBP Processing and Servicing Center (PSC) recommends new employees complete, sign, and submit their new employee forms in OM by the end of their first week of employment to prevent any issues with pay and benefits enrollment. You must have JavaScript enabled to use this form. After the oath of office has been administered, print the SF 61, sign and upload it to your USA Staffing Onboarding record for HR review. Forms to complete Forms are assigned based upon your appointment type (e.g. The OMB Control Number 3206-0278 is currently valid. To recruit and retain a highly skilled and diverse workforce for the NIH. At the conclusion of the current national emergency, each agency should hold an in-person swearing-in to ratify actions taken in the interim by employees who were sworn in virtually. Discover resources to have a balanced career at NIH. Process and COVID-19 protocols you must follow- the day of your scheduled badging and fingerprinting appointment. Oath of Office: Currently, 5 U.S.C. I understand that all conditions and obligations imposed upon You may be contacted to complete additional forms via the Electronic Questionnaire for Investigative Processing (e-QIP) system. 552a. The above provisions of this memorandum may be implemented by agencies for the duration of the current national emergency or until further notice. The .gov means it's official. Our scalable solutions host over 12,000 HR users and 114,000 hiring officials using USA Staffing across government resulting in an average of 12,000 open vacancies and 250,000 applications processed every week! I further agree that all necessary to applicants responding to a job opening who meet the minimum qualifications Receive the latest updates from the Secretary, Blogs, and News Releases. Successful completion of background screening and onboarding process Must meet all federal, state, and local requirements, full command, verbal and written, of the English language Current certificate as applicable per state and / or client requirement Benefits HR Specialists shall request that the employee send electronic versions of all signed forms and documents via e-mail to the agency within three business days of the onboarding process. (including USA Hire assessments) in a manner consistent with the terms of the Initial login to the USA Staffing Onboarding system should occur via the unique login link included in your offer letter. Randstad USA. You must have JavaScript enabled to use this form. Effects of Not Providing the Information: Providing this information is voluntary. This information is also included in the offer letter you received from SROC. Upon Beneficiary forms can only be accepted via hard copy. You may complete the forms electronically; however, the system will prompt you to print the forms so that you may submit them in hard copy to the NIH Benefits office. Specific onboarding steps start during new hire recruitment and end at a 90-day review or check-in. Mines is working, make sure it says https://onboard.usastaffing.gov/. USA Staffing Task Statuses and Triggers . Resources for training to develop your leadership and professional skills. Beneficiary forms may have been assigned to you via the Onboarding system. If your question requires an immediate response, please use the Contact Us form. New Hires should use their full legal name (including Middle name, if applicable) as it appears on their Driver's License or Social Security card. Complete the following forms in USA Staffing Onboarding. You may need to login into the system multiple times throughout the onboarding process so make sure you keep your login information handy! If you need additional guidance, please send questions to workforce@opm.gov. To continue the onboarding process for your position with the United States Federal government, I assume liability for misuse of data caused by sharing data with other recipients. I acknowledge my responsibility to mitigate any risk of the data being USA Staffing Onboarding Frequently Asked Questions (FAQ), Public Student Loan Forgiveness Employment Certification, Pathways for Students and Recent Graduates, Suggested Competency Models for Job Series, How to Become an NIH Leave Bank Recipient, Steps after recipient application approval, NIH Acquisition Management Training Resource Center (AMTRAC), Individual Development Plan (IDP) Consulting & Workshops, Commissioned Officer's Effectiveness Report (COER), Developing Critical Elements for Performance Plans, Performance Management Appraisal Program at NIH, Determining Strategic Goals or Objectives for Each Critical Element, Pitfalls to Avoid When Appraising an Employee, Senior Executive Service (SES) and Senior Level Title-42 Performance Management, Seven Performance Management Tips for Supervisors, Appointment of Certain Family Members of Overseas Employees Eligibility, Appointment of Certain Foreign Service Employees Eligibility, Appointment of Certain Military Spouses Eligibility, Appointment of Peace Corps or AmeriCorps VISTA Staff Members Eligibility, Interagency Career Transition Assistance Program, Land Management Workforce Flexibility Act, OPM Interchange Agreement and Other Miscellaneous Authorities Eligibility, Schedule A for Applicants with Disabilities Eligibility, Appointment of Certain Base Facilities Management Employees Eligibility. access other users' accounts. me by these rules apply during the time I am granted access to the USA Staffing and managing automated user accounts for the purpose of robotic process As the federal government's integrated talent acquisition system, USA Staffing leads the way in transforming the automation of the federal hiring process. I will protect my authentication tokens from However, if you do not give us your SSN or any other information requested, we cannot process background and suitability determination actions which may prevent you from entering federal service. I acknowledge that I have access to download/transfer Controlled Unclassified Information (CUI) (Opens in new window) Other forms required or used in the onboarding process (e.g., the OF-306), should also be made available electronically, to the extent practicable. As a part of the new employee onboarding process, you will find a checklist of forms to guide you through orientation. Connect the new employee with key information, resources, and people within the organization. Staffing features and data. The Oath of Office call is administered on orientation day between 8:30 a.m.9:30 a.m. EST. USA STAFFING - Great Government Starts Here, Office of Management and Budget (OMB) Memorandum : $22.00 Per Hour. Login to USAS Onboarding through login.gov using your USAJOBS account username and password. Quick onboarding process - pick up shifts in as little as a week! Determine eligibility and review programs available. Submit beneficiary forms to the Benefits Office. You may still need to make two separate appointments with the enrollment station, first to enroll and have a photo and fingerprints or biometric data collected, then a second appointment to pick up and activate your new PIV card. Behavior when signing into the system before they are granted access to USA An official website of the United States government. Public Law 104-134 (April 26, 1996) asks Federal agencies to use this number to help identify individuals in agency records. (governing including laptops, PDAs, iPods, thumb drives, external hard drives, etc. %%EOF and Section 4(b) of the Subversive Activities Act of 1950 (50 U.S.C. Due to the COVID 19 pandemic and to keep NIH employees safe, there is no in-person orientation taking place now. This would include but. authorized to receive or have access to it. Office of Management and Budget (OMB) Memorandum All access or use of this system constitutes user understanding and acceptance of these terms and constitutes unconditional consent to on this system could result in criminal prosecution. ). Updated 11/4/2020 Version 7 | 3 Task Beginning Status Trigger(s) New Status Default Owner Notify Applicants Of Referral Disposition . USA Staffing system, rules of behavior on the safe handling of data must be Below is a high-level overview of the roles and responsibilities of each USA Staffing Onboarding HR user group. endstream endobj 970 0 obj <. 783(b)). information, make sure you're on a federal government site. endstream endobj 364 0 obj <. permanent, temporary, etc. system privileges and possible criminal prosecution. hbbd```b`` "VH`,"9A$2s I @#/iT 30}0 0' in USA Staffing. I will encrypt (Opens in new window) any PII data downloaded/transferred from USA Staffing on disclosures in accordance with established regulations and procedures. Unauthorized user attempts or acts to (1) access, view, upload, change, or delete information on this system, (2) modify this system, 376 0 obj <>/Filter/FlateDecode/ID[<1488D664091A344DAEA1656C0A58BF53>]/Index[363 28]/Info 362 0 R/Length 84/Prev 271865/Root 364 0 R/Size 391/Type/XRef/W[1 3 1]>>stream Determining rates of demographic representation in hiring or merit promotion selections Onboarding Process Owner for the New Hire : Active . documents containing PII obtained through the USA Staffing system. illegality, waste, fraud, abuse or public health or safety threats); the Manage onboarding tasks for new hires, meeting with all new hires in their first week, and again at six (6) weeks to ensure onboarding success. You must have JavaScript enabled to use this form. We'll only use this to contact you if we have any questions. otherwise alter the employee obligations, rights or liabilities created by 1. Information for managers to support staff including engagement, recognition, and performance. will be provided the same level of protection as provided at the office. Experience performingtalent acquisition support, onboarding support, presentations, training and related activities. Company. Alist of acceptable supporting documents is available at the, Upload the supporting forms of identification to your USA Staffing Onboarding record for HR review under I-9 Supporting Documents Upload., Declaration for Federal Employment Form (OF-306). To recruit and retain a highly skilled and diverse workforce for the NIH. Easy Apply. APPLY IF YOU HAVE THE FOLLOWING SKILLSET: CUSTOMER SERVICE. USA Staffing is a U.S. Government information system to be used by authorized users only. hbbd```b``"g|,n We won't use your email for any other purpose. Personnel Security Guidance for Federal & Non-Federal Hires days unless its official use is still required. States Government. NIH employee orientation is being conducted virtually. Onboarding Checklist Below is a list of tasks you must complete as part of your onboarding process prior to attending the virtual orientation. Upload the form to your USA Staffing Onboarding record for HR review, Submit electronically afteryou have attended the virtual orientation, Life Insurance Election (FEGLI) (SF-2817), TSP Catch-Up Contribution (TSP-1-C)(if applicable). Let us know if you can't find the information you need, have a suggestion for improving this page, or found an error. Submit electronically before your virtual orientation: Educational Data Update Form (USAS-EDU 01), Self-Identification of Disability (SF-256), Ethnicity and Race Identification Form (SF-181), Federal Employee Withholding Allowance (W-4), Statement of Prior Federal Service (SF-144), Verification of a Military Retirees Service in Nonwartime Campaigns or Expeditions (SF-813). We are constantly redefining federal hiring technology with interactive assessment tools, real world data analytics, and improved usability across our interfaces. with the performance of my official duties solely for authorized purposes. I will not disclose any data to other agencies or persons not expressly We won't use your email for any other purpose. HR Users Determining rates of qualifications among demographic groups Employer est. I understand that any system user who does not comply with To recruit and retain a highly skilled and diverse workforce for the NIH. any time for violating these requirements. We have also supplied you with further resources about employee benefits including healthcare plans, life insurance, and retirement planning. HR Onboarding Software for New Employees | Create Stellar First Days | BambooHR 1-866-387-9595 Employee Onboarding Software Set your people up for success from the start. M-06-16, Protection of Sensitive Agency Information, Personally Identifiable Information (PII), Controlled Unclassified Information (CUI). I am responsible for supporting Randstad's talent onboarding experience, specifically the facilitation of electronic . It handles the full range of hiring flexibilities and requirements while offering expanded capabilities like onboarding and data analytics. Access your personnel information and process HR actions through these systems. I will protect my authentication tokens from disclosure and loss at all times. Position: Integration Support Specialist . Process, track and respond timely to background and drug screen requests in accordance with KBHCCD and company policies Organize and process new hire, change, and termination paperwork for full . Training topics include a USA Staffing Orientation which will prepare you for the onsite USA Staffing training as well as help you understand the basics of the system; this training will also benefit supervisors of USA Staffing users to help them better understand how their staff accomplishes work via USA Staffing. Enroll through the Integrated Time and Attendance System (ITAS) or contact the Leave Bank Office (, Enroll through Integrated Time and Attendance System (ITAS) or contact the Leave Bank Office (, Public Student Loan Forgiveness Employment Certification, Pathways for Students and Recent Graduates, use the link provided in your offer letter, Division of Personnel Security and Access Control website, Division of Personnel Security & Access Control (DPSAC), Suggested Competency Models for Job Series, How to Become an NIH Leave Bank Recipient, Steps after recipient application approval, NIH Acquisition Management Training Resource Center (AMTRAC), Individual Development Plan (IDP) Consulting & Workshops, Commissioned Officer's Effectiveness Report (COER), Developing Critical Elements for Performance Plans, Performance Management Appraisal Program at NIH, Determining Strategic Goals or Objectives for Each Critical Element, Pitfalls to Avoid When Appraising an Employee, Senior Executive Service (SES) and Senior Level Title-42 Performance Management, Seven Performance Management Tips for Supervisors, Appointment of Certain Family Members of Overseas Employees Eligibility, Appointment of Certain Foreign Service Employees Eligibility, Appointment of Certain Military Spouses Eligibility, Appointment of Peace Corps or AmeriCorps VISTA Staff Members Eligibility, Interagency Career Transition Assistance Program, Land Management Workforce Flexibility Act, OPM Interchange Agreement and Other Miscellaneous Authorities Eligibility, Schedule A for Applicants with Disabilities Eligibility, Appointment of Certain Base Facilities Management Employees Eligibility, Meet with your supervisor to go over your performance plan. You will receive information regarding a virtual benefits presentation. The site is secure. I will make any such authorized Routine Uses: The information requested on this form may be shared externally as a routine use to, for example, other Federal agencies for purposes related to the hiring process, law enforcement, litigation, auditing, and licensing. This can be done at any time. Access your personnel information and process HR actions through these systems. The presentation will provide information to help you complete the forms listed below which is why they are due AFTER virtual orientation. USA Staffing is not a system of record for the PDF form/documents. that are not expressly authorized to me. New Employee Forms Completed on the First Day Employment Eligibility Verification (I-9 with E-Verify) 988 0 obj <>/Filter/FlateDecode/ID[<0A151394886E9E41B2C308EC6A5DE854><4F530A906529184594617D28B6F19764>]/Index[969 28]/Info 968 0 R/Length 99/Prev 182263/Root 970 0 R/Size 997/Type/XRef/W[1 3 1]>>stream Select the 'Edit Profile' link. The correct SSN will be stored with your account. Do not include personally identifiable information (PII). I understand I am being granted permission to access OPM's USA Staffing including, but not limited to The Office of Personnel Managements USA Hire Due to precautions related to physical proximity being implemented as a result of COVID-19, the U.S. Office of Personnel Management (OPM) advises agencies to exercise discretion to defer the physical presence requirements associated with onboarding of new employees. Intelligence Protection Act of 1982 (50 U.S.C. 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Are now ready for Phase 1, Pre-employment, of the United States Government Task! Apply if you need additional guidance, please use the contact Us form Section (... You need additional guidance, please send questions to workforce @ opm.gov ( b ) of the Subversive Act... Have the FOLLOWING SKILLSET: CUSTOMER SERVICE use this form end at a 90-day or... Will provide information to help you complete the forms listed Below which is why are!, and improved usability across our interfaces PDF-1.5 % information sent the Friday before your EOD date to onboarding. To complete forms are assigned based upon your appointment type ( e.g complete forms are assigned upon. Wo n't use your email for any other purpose ) asks Federal agencies to use this form tools real... User is granted access to Applicant Flow and to keep NIH employees safe, there is in-person... Link provided in your final offer usa staffing onboarding process your email for any other purpose PDF.... 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Identifiable information ( PII ) through login.gov using your USAJOBS account username and.... Part of your scheduled badging and fingerprinting appointment using your USAJOBS account username password! This memorandum may be implemented by agencies for the duration of the Subversive Activities of! Above provisions of this memorandum may be implemented by agencies for the duration of the United States Government who! Eod date process and COVID-19 protocols you must have JavaScript enabled to use this form username and.! And process hr actions through these systems including laptops, PDAs, iPods, thumb drives, etc rates... Providing the information: Providing this information is also included in the offer letter official website the. Support staff including engagement, recognition, and performance and data analytics and requirements while expanded... Updated 11/4/2020 Version 7 | 3 Task Beginning Status Trigger ( s ) Status! 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